I have been asked numerous times as to what comprises a basic supplier information. What are bare minimum pieces of information that has to be tracked for each supplier that a firm deals with? Here is a small list that I think will help get you started with managing your suppliers.
| Description | Additional Information |
| Supplier # | Unique Number for each supplier |
| Name | |
| Name 2 | |
| Name 3 | |
| Name 4 | |
| Address | |
| PO Box | |
| City | |
| District | |
| Postal Code | |
| Region | |
| Country | |
| Industry | |
| Created on | |
| Created by | |
| Last Update On | |
| Bank # | Bank number of supplier |
| SWIFT / BIC | Routing number |
| Bank #2 | |
| SWIFT / BIC 2 | |
| Account group | |
| Customer | If Supplier is also a customer |
| Block Payment | Block supplier |
| Tax Number 1 | |
| Tax Number 2 | Some Suppliers have multiple tax numbers |
| Telephone 1 | |
| Telephone 2 | |
| Fax Number | |
| Telex number | |
| Email1 | |
| Email2 | |
| Contact Person 1 | |
| Contact Person 2 | |
| URL | |
| Credit Information Identifier | |
| Transportation zone | |
| Currency | Usual currency amount |
| Account with supplier | This is your account # on the supplier’s system |
| Advance Payment | If this supplier requires advance payment |